F1 GRAND PRIX TOURS
Booking Terms and Conditions
The Booking Conditions and the Booking Form comprise the contract between you "the Client" and F1 Grand Prix Tours CC (hereafter referred to as "F1GPT"). When you sign the Booking Form you are agreeing to the Booking Conditions. When you ask us to book your Grand Prix tour, you appoint us to act as your agent to arrange travel and other services. When we have done that for you and confirmed the booking and you have made the initial payment, we will accept responsibility for providing your tour. After reading this document keep it in a safe place.
Booking
One person should make the booking on behalf of everyone who is going on the tour. That person must be at least 18 years of age when they book the tour. This person must have the agreement of everyone who is going on the tour, to make the booking with us and will be responsible for making sure all payments due for your tour, are paid in full and at the right time.
The person who is going to make the booking must fill in and sign our booking form. The names of everyone travelling on the tour must be included on the booking form. This must then be sent to us together with your deposit or full payment as set out in the Payment Clause below. Providing we are able to do so, we will then confirm your chosen tour.
How will my tour be confirmed?
Your tour will be confirmed when we issue a Confirmation Invoice. As soon as we do so, there will be a binding legal agreement between the parties. The Confirmation Invoice will be sent to the person who makes the booking. Please check your Confirmation Invoice and all other documents thoroughly as soon as you receive them, you must advise F1GPT without delay, if any details appear incorrect - it may not be possible to make amendments at a later date.
Disability or other medical conditions
If you or any member of your party, suffers from a medical condition or disability, which may affect their tour arrangements, full details of the disability or medical condition must be advised to F1GPT. If in the opinion of F1GPT a particular tour is not suitable for the disability/medical condition, then we reserve the right to refuse a booking at our discretion. In the event of the disability/medical condition not being made known to F1GPT before/at the time of booking, then we further reserve the right to cancel the booking at any stage and the normal cancellation charges will apply.
We are happy to welcome travellers with disabilities on many of our tours but regret that in some cases we are unable to do so, due to the travel arrangements and/or the hotels, which are featured. The suitability of any tour will depend on the nature of a disability and in some cases whether an able-bodied companion accompanies the disabled person. In order to ensure the comfort, safety and enjoyment of your tour we must ask all such intending travellers to provide details of your disability and any special requirements before booking, so that we can advise whether a particular tour is suitable and, where necessary, instruct our representatives accordingly.
Price
The tour prices quoted are valid for dates of the respective tours only. F1GPT reserves the right to adjust the tour price at any time (before full payment for the tour is received), due to currency fluctuations or any other unforeseen circumstances. Until full payment is received, the Client will at all times be liable for any increases with regards to race tickets, hotel rates, airfares, airport taxes, fuel surcharges or exchange rate increases.
Tour prices are based on the total package and no breakdown of costs will be provided. Prices quoted do not include any items unless specifically specified in a booking document to the Client.
Items Not Included In The Your Tour Price
The following items are not included in your basic tour price:
- Race tickets
- Travel insurance
- Passports, visas and vaccinations
- Optional excursions, meals not specified and items of a personal nature
- All airport taxes and air fuel surcharges
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Please see the relevant section below for details.
Accommodation
Our prices are per person based on the shared occupancy of double or twin-bedded rooms. (Alternative accommodation supplements are given with the individual tour details). While a supplement is normally charged for single rooms in European hotels these are often inferior to double or twin-bedded rooms. Three-bedded rooms are usually twin rooms with an extra bed. Checkout time is generally between 10am and midday on the day of departure.
Please note that hotel ratings used in our brochures and website refer to local classifications. Grading systems vary from country to country and cannot be compared. As far as possible we will use the hotels stated in our brochures and website. Occasionally it may be necessary to use an alternative hotel of equal standard and you will be advised at the earliest opportunity. The term `hotel' includes motels, inns and other equivalent establishments according to local classification.
Shared Accommodation
On most tours a single room costs more. On selected tours we are able to offer shared accommodation in a twin room with another single person - you then have the pleasure of companionship and pay no single supplement. This is, of course, subject to someone of the same sex being willing to share. If you are willing to share please indicate this on your booking form.
Payment
Tour Packages inclusive of airfares (South African based packages)
An initial payment (deposit) of 35% is required at time of booking. F1GPT will be under no duty to provide any services to the Client until the Client's initial payment has been received and cleared by the bank.
The balance of the total tour price is payable not less than 60 days before the departure date. F1GPT shall be entitled to cancel the booking in the event that the balance of the tour price has not been received in full by us, 60 days before departure date in which event, a cancellation charge of 100% of the total tour price will become due. F1GPT reserves the right to cancel any booking without any further notice, which is overdue in terms of any outstanding payment and all monies received to date of such a cancellation will be put towards the cancellation charge payable by the Client.
Travel documents will not be released until receipt of full payment.
Accepted methods of payment include: cheques (subject to a 10 clearing period unless bank guaranteed), bank transfers, cash or credit cards (Visa, Master Card, and American Express).
Tour Packages exclusive of airfares - ground arrangements only (International packages)
Full payment is required at the time of booking.
Travel documents will not be released until receipt of full payment.
Accepted methods of payment include: bank transfers or credit cards (Visa, Master Card, and American Express).
Cancellation By The Client
Should you cancel your tour for any reason, such cancellation must be made in writing, and must be signed by the same person who signed the reservation form. The official cancellation date will correspond to the day of receipt of this notice at the F1GPT offices. According to this date, the following cancellation fees apply:
| More than 60 days before : | 35% of the total cost of the tour
( excluding the cost of the race tickets) |
| 31 to 60 days before departure : | 50% of the total cost of the tour
(excluding the cost of race tickets) |
| Less than 31 days before departure : | 100% of the total cost of the tour
(no refund) |
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There is no refund on race tickets. For your own protection, it is strongly advised that you take adequate insurance cover on the same day you make your booking, to cover any cancellation costs.
Cancellation By The F1GPT
- In circumstances beyond the F1GPT's control such as war, terrorism, hostilities, riots or political unrest (or the threat of any of these), industrial disputes, natural disasters, adverse weather conditions or the withdrawal of (or significant interference with) travel or accommodation facilities, it may be necessary for the F1GPT to cancel the Client's booking. In such circumstances, the F1GPT will notify the Client of the cancellation as soon as practicable. Following such cancellation the F1GPT may refund to the Client all or part of the monies paid.
- In other circumstances, such as insufficient demand for the tour, it may be necessary for the F1GPT to cancel the Client's booking. In such circumstances the F1GPT will notify the Client of the cancellation as soon as practicable. The F1GPT will then offer the Client a similar tour, if one is available, but if that is not acceptable to the Client, the F1GPT will refund all monies paid by the Client.
Liability
F1GPT or its agents shall not be liable for any injury, damage or loss including consequential loss to any person or their possessions, including personal injury, disease or death from any cause whatsoever. F1GPT shall further not be held responsible for any type of claim, including damages to persons or property, loss of enjoyment, delays and illness as a result of, but not limited to:
- Acts, errors or omissions, injury, loss, accidents, delays or irregularities that could be caused by the breakdown or defect of a land vehicle or airline carrier or any other company transporting passengers;
- Negligence, fault or omission on the part of a tour service supplier or its personnel, including all persons over which F1GPT has no direct or immediate authority;
- Theft, strike, illness, quarantine, mechanical failure, terrorist attack, war, government or police constraint, weather condition, or any other cause beyond our control, including any modification to the itinerary resulting from these events;
- Bankruptcy or suspension of activities of a carrier, or any other tour service provider.
While every precaution is taken on the tour, F1GPT or its agents does not hold itself responsible for death or any injury or loss, which might occur to such persons sustained from any cause whatsoever. The Client hereby indemnifies and holds F1GPT and its agents harmless against any and all claims in respect of personal injury or damages either direct or consequential arising from any cause whatsoever as a result of the participation by the Client and persons under his authority on the tour.
Delays
F1GPT shall not be liable for any claims or if any additional expenses incurred through delays, accidents, or disruption of planned itineraries beyond the control of F1GPT (e.g. flight delays, wars, strikes, weather, act of God, etc), and such expenses (e.g. hotels, meals, telephone calls, flight tickets etc.) are to be borne by the Client.
Insurance
It is strongly advised that you take adequate insurance cover on the same day you make a booking, in the event of cancellation due to illness, accident or injury. F1GPTwill not be responsible or liable if any passenger fails to take insurance cover.
Cancellation of an event
Should the event organizing body cancel an event for any reason whatsoever F1GPT cannot and will not be held liable for any losses incurred as a result of this cancellation. Only refunds levied by the respective suppliers will be passed onto the Client.
Brochure Accuracy
Whilst all efforts have been made to produce accurate information in its website and brochures we accept no liability for any losses resulting from incorrect information. The information in the brochures, circular, leaflets, videos and other advertisements issued by F1GPT or its agents is given in good faith and unless specifically stated shall not form part of any contract between the Client and F1GPT. No agent, servant, representative or Client of F1GPT has any right to alter or vary or waive any of these conditions.
Passports, Visas & Vaccinations
The responsibility for the provision of current and valid passports, visas, vaccinations and inoculations and the like, where required, is that of the Client alone and F1GPT shall not be responsible or liable for any consequence of any nature arising from the Client failing to ensure that he/she has complied with all such requirements.
Baggage
All baggage including personal items is at all times and in all circumstances at "owners risk". A baggage allowance of 20kg per passenger is permitted for economy class and 30kg for first class travellers on both domestic and international flights
Travel Documents
Documents (vouchers, itineraries, tickets, etc) are only prepared after receipt of full and final payment. Documents will be send about two weeks prior to departure of your tour. Delivery charges will be for the Client's account and must be settled before departure.
Break-aways, Claims and Refunds
Refunds will not be made for any missed tour services, unused sightseeing trips or meals. Whilst it is possible to breakaway from the planned tour itineraries, it is understood that such break-aways will be for the passenger's account and there will be no refunds under any circumstances for unused services.
For verifiable claims to be considered, they must be received in writing within 14 days of the termination of the tour and be accompanied by supporting documentation and/or a statement from the Ground Operator verifying the claim. Any adjustment considered will be based on the actual cost of the services involved and not on a per day basis. Only refunds levied by the respective suppliers will be passed onto the Client. F1GPT will not accept any liability for any claims that are not received within 14 days of the termination of your tour.
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